CHOLSEY'S 2020 VISION -- developing our Parish Plan for the future Steering Group: Meeting held on 2nd May 2006

Apologies for absence had been received from: Betty Stopp, Silke Zahaire, Lisa McKue

Minutes from meeting 13th April were agreed.

Matters arising

Web site:
1.     Unable to measure hits on site.
2.     Idea of virtual event was seen to be time consuming and difficult to achieve.
3.     Web site is looking good and there is still a lot more stuff to go on.

Details from each section:

• Community and Leisure: complete however needs churches section.
• Economy: almost done.
• Environment: results ok to go up version 6a needs to be sent to Barrie C. for updating only error spelling of Lollingdon?
• Health: summary up / and feedback doc.
• Housing: Geraldine to resend to Barrie and link to English Partnerships.
• Transport: To be done Pam has checked and Ok version for web.
• Youth & Education: feedback to en entered. 

May Day:
Lots of hard work to set it up no comments box at display overlooked
About 100 people had a look and continual flow of people through out the day.
4 more volunteers to add to list.
Stall free and used Hort socs boards again. Card of thanks to be sent.

 Barry S.
Solar power did get comments about restrictive planning regs

Issues:
Need to distil into one format Barrie C.  offered to help collate / distil and leads to comment and agree
Barrie will collate with a version number 1, 2, 3, ….
Geraldine raised concern re farming question / sustainability. Is there an issue to be explored here?

Questionnaire design:
Flow chart
Barrie C. presented a flow chart which outlines the process. Next step; to list issues which Barrie will collation and will form the 1st step in this process.

• Identify issues we want to develop in Parish Plan
• Number of questions Brightwell 74 our aim is to have less if possible
• Types of questions Multiple options best e.g. how important not just yes or no

Barrie suggesting you draft your report fist, with an eye to what questions you need to ask to substantiate the thrust of the argument, plus evidence and reason why
Parish Boundary  / Winterbrook issue want to include this.

Next steps:

• We discussed how ‘qualified’ we are to draft questions.
• Questionnaire will have smaller number of questions than Brightwell.
• More specific Quantitative e.g. How often, how many.

 Chris drew our attention to who exactly do we want to influence?
Co-operative approach to solving the issues through the action plan.
Important to note that the action plan will have different audiences.

Barrie offered assistance in advising each of the groups on their questions.

It was also noted that we might need to revise time scale.

Delivery

• It was agreed that we might need to post to outline houses.
• Pilot 1 week, which will be distributed to a representative sample of parishioners (different age range and social groups) it was agreed that we should have a max of 10 people.
• 2 weeks for firming up text by 16th June
• 1 week pilot
• Print 30th June
• Deliver 7th July
• Return 31t July

Sue to check return of housing survey timetable.

• No of questionnaires per household or more boxes so everyone in household has opportunity to complete. Geraldine to research.
• Need to ask Anton best way to get more copies issued to each house?
• If we choose to get outside company to check questions need to appoint by early June.
• Geraldine to contact Anton with issues / concerns.
• Budget: get prices in, then Geraldine to see if we can get funding from elsewhere.

 Volunteers

• It was agreed to invite those who have come forward to help to see who would help deliver collect, input. Week of 12th June
• Steve to co-ordinate volunteers.
• List of delivery rounds available The Forty / Parish mailing.

English partnerships:

• Geraldine had a discussion today with Jodee re involvement in parish questionnaire.
• Jodee advised that they would be consulting with the Parish in August and felt that the questionnaire would be delivered too early for them to input any questions.
• All feedback forms from consultation to be collected by English partnerships.
• It was felt that Fair Mile development will get thrashed out between SODC and Developer / the role of English Partnerships in ‘brokering involvement’.

 15th May Meeting with Anton Geraldne to let Anto know in advance what we need help with / Geraldine to send list of aims

AOB
Chairs were contacted and directed to web site

Very good feedback about the levels of involvement and the different people from the parish on the steering group

Thanks all round especially to the Free Church and to David for his hospitality.