CHOLSEY'S 2020 VISION
-- developing our Parish Plan for the future
Steering Group: Minutes of the Meeting held 27 February 2006
Present: Geraldine Kelly, Pam and Leslie Kendall, Steve Stocks, Barry Sheldon, Alan Dawe, Barrie Charles, David Beaumont.
Apologies: Lisa McKue, Sue Jeffs, Stella Mitchell, Chris Navair.
Mike Woodley was welcomed and introduced to other members of the steering group.

Matters arising from meeting 9th February ’06.
Alan aired concern re our readiness for Event 8th 9th April.
The areas that have not completed research are Transport, Economy, Housing and Community and Leisure.
• Transport: completion in a week
• Economy: Meeting Wednesday 1st and hope to complete in 1-2 weeks.
• Housing: Sue away until 6th March will contact on return (GK).
• Community and Leisure: Will contact (GK).
• Education: have completed and finished report will be emailed to all (GK).
Displays for Event:
• it was agreed at previous meeting that each group would put together a display.
Forty:
• Article written and sent to editors.
Flyer:
Have already received quotes and it was agreed to go with Printco of Wallingford. Will need design on disc and printed ready for delivery by mid March (BC & GK). Flyer should be kept simple and easy to read.
Discussed the effectiveness of Posters, only reach small amount of people. However still a good means of advertisement.
Stella Mitchell and Geraldine visited the day centre to give a talk on the Parish Plan. It was also agreed that Lynne Stone would be contacted (GK, SM)

1. Consultation
Discussed results of pilots.
Steve and Barrie C (outside Tesco’s) completed 21 forms in 2 hours. As a result of this exercise consultation questionnaire was altered slightly.
Pam Leslie and Barry S also outside Tesco’s managed to complete 35.
This pilot highlighted the differences in approaches. Barrie has drafted guidelines on completing the consultation questionnaire, which will be distributed to all researchers.
It was agreed that this approach would achieve our aim, which is to complete a least 350 forms.

It was agreed to make some changes to the form.
• To delete question re pavilion as this is being dealt with by the Parish Council and to replace it with a question about the children’s play area (SS)
• Age range on form: Barrie to email info re age range within village (BC).

How many consultations will be held and who will do them.
• As set out on consultation sheet. We also need to bring in extra help with consultation. GK will ring around.
• GK felt that Winterbrook was being left out and offered to go around door to door. This was agreed (GK).
• Letter also needs to be sent to chairpersons of clubs and societies within village asking them to take part (GK).
We have bought 2 clipboards for consultation and it would be a good idea if we could get a fold up table for use outside Tosco’s and other sites if needed. (GK).

Steve offered to photocopy forms. (SS).

How and who will analyse results.
 • Barrie offered to do this however will need help inputting.
Steve Stocks, David Beaumont volunteered, it was also suggested to contact Dave Evans. (GK).

Web-site
It was felt that the website should have a piece which would explain the purpose of and what we want to achieve through the parish plan. Steve offered to compose. (SS)

2. Event April 8th 9th
• Hall booked
• Alan to enquire re display Boards(AD)
• Village map (BS).
• Co-ordinator(GK)
• Displays (ALL GROUPS)
• Get postcode / road name from post office. (SS)
• Look at ways to attract people e.g. Prizes……(GK)
• Looking to attract 350 parishioners.

Advertisement for event
• Posters (BC, GK)
• Forty flyer (BC,GK)
• Press release for Herald (BC, GK)

Volunteers
It was felt that we needed 9 persons per day. (GK)

3. Budget
 Grant accepted by ORCC 2K
Everyone has received expense forms from Steve.

4. May Day
 Purpose of stand at May Day is to display what information/ issues we have all ready acquired from consultation so far and to offer parishioners a last opportunity to have their say.
Ensure mention on May Day advert (GK)

5. Final Questionnaire
Consultation results will go to each group after 8th 9th event. Each group will put forward their proposed questions for the final questionnaire, which will be discussed at the steering group.
With this draft questionnaire we will ask Anton if he will come and discuss the next stages of the plans development.

7. Other business
Putting minutes and agenda of meetings on web-site (GK – BC)
David Beaumont was once again thanked for the use of the Church and refreshments.

Next meeting to discuss ‘Event’ Thursday 16th March Free Church 7.30