CHOLSEY'S 2020 VISION -- developing our Parish Plan for the future Steering Group: Minutes of the Meeting held on 27 June 2006

Present:

The notes of the meetings on 3.6.06 and 14.6.06 were agreed. Stella had now taken over ‘touting’ for the prize of a meal in the village.

The SODC meeting with Anna Robinson had been very positive, and they could offer us some support and resources. Sam Shepherd and Helen Crofts are willing to look at the questionnaire for us and give us their comments. They may also be able to help us with input/analysis, as they have the Citizens’ Panel software. They had confirmed that Celsea Place will not be developed for housing before the 2016 Planning cycle, and could be used for community facilities in the meantime. They had also talked about a “vitality profile” for Cholsey, but no-one was too clear what this included. They had also explained about the 3 ‘levels of consideration’ that the Council can afford to a survey. They would expect the Council to “take into consideration” our Parish Plan, i.e. take notice of the views expressed. 

So that we can take account of both SODC and ORCC feedback on the questionnaire, it was agreed to delay the timetable by 2 months. This would mean that the survey would be going out for completion in September.

This would be publicised in a positive way via posters, on the website, and in The Forty magazine. Geraldine would also try to get a piece in the Wallingford Herald, and the school newsletter.

 Steve outlined his plans for distribution - with Co-Ordinators each having 4-7 volunteers, each with a small round of questionnaires to deliver and collect. Steve had done a Welcome letter, and had sorted out the rounds, based on dividing up The Forty distribution rounds. There are still 18 people on the volunteers list, to be used as a back-up. There was a preference for using volunteers, not steering group members, for distribution.

The new timetable would be:

• Forms out from Co-Ordinators to volunteers              1-3 September
• Volunteers distribute to their round                     4-10 September
• Time for completion......                                   ......
• Volunteers collect completed forms                     18-24th September

The Winterbrook round still needs to be allocated to volunteers, or posted to people.

A big thank you was offered to Steve for sorting this all out so efficiently!

The questionnaire was discussed question by question, and the wording was agreed.  Alan felt that 8 years old was too young to be completing the questionnaire. This was discussed in detail again, and it was agreed to leave it at this age, by consensus.

Next meeting fixed for 4th July - to begin at “Library” on the questionnaire.